The alternative to onOffice, Propstack & FLOWFACT
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One workspace for your whole real estate office. People and AI colleagues work on the same enquiries, properties and deals. Live and traceable, with a way back when something goes wrong.
14 days after activation · No credit card · Cancel monthly
In your name, with an exposé and bookable times.
Enquiry, contact and property stay connected.
€420,000 €410,000
A wrong turn? The earlier value is still within reach.
01 / TogetherChanges reach everyone at once.
02 / TraceableHistory, actor and undo.
03 / Under your controlAI colleagues with roles and approval.
01 · A different working day
A reply to an enquiry, a deal handed over, a corrected price: everyone works with the same facts. You see what happened and keep the decision.
A colleague takes the enquiry. Everyone sees it. An @ brings in the right person. Contacts, properties and deals are connected; when a colleague leaves, their work passes to the next person.
Teamwork & permissions ↗Every change names its actor and time. Restore earlier values on contacts and deals without overwriting a colleague’s change beside them. Recover deleted contacts; prove later deletions in the deletion log.
Privacy & deletion log ↗Scout replies to enquiries in your name. Guide helps inside the app. Every Pet has a role and works within its permissions; you decide what it may suggest and execute. Its actions stay in the history.
Pets in daily real estate work (DE) ↗02 · From the first contact to handover
Contacts and portals are the start. Compare search profiles, owner pages, follow-ups, handover, permissions and the route back out with your data too.
Open the topics your office needs. Available, Beta, Alpha and Planned are shown next to each feature; a link takes you to its documentation.
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Contacts & companies | Owners, buyers, tenants and companies linked together, with ownership, consent records and anti-money-laundering checks. | Contact management with activities, attributes and links. | Contact management with activity history and teams. | Contact and prospect management. |
| Enquiries & routing | Recognise portal enquiries, route them across the team and cover absences; Scout replies in the broker’s name. | Enquiry manager; lead routing as an extra module. | Enquiry manager, lead score and automatic contact creation. | Automatic enquiry processing with exposé delivery. |
| Your own mailbox | Microsoft 365, Outlook.com and IMAP; Google Workspace in Beta. Replies use your address and signature. | Email management and Microsoft 365 integration. | Mailbox integration, including IMAP, Exchange and Google Workspace. | Email management and Outlook integration. |
| Viewings | Self-service booking, invitations, waiting lists, attendance and follow-up; viewing confirmation on a phone. | Online appointment booking through onPointment. | Booking links and group appointments with reminders. | Recurring appointments and calendar tool. |
| Search profiles & matching | Matching listings on the contact and matching buyers on the listing; exposé delivery with consent. | Match prospects and properties. | Search profiles and automatic property matching. | Search-profile matching. |
| Follow-ups & templates | Sequences and templates, office hours and holidays; discreet correspondence per firm or property. | Process templates and template management. | Standard processes and workflows in the Standard plan. | Agreement and document templates. |
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Properties & units | Properties, units, map, responsible colleagues and owners; key facts show their origin and missing details are visible. | Property management and multi-property module. | Property management and development sales. | Property management. |
| Photos, plans & documents | Gallery, videos, tours and documents on the property; AI labelling and a release switch for each document. | Files and pictures on the property. | Files and multimedia on the property. | Multimedia management. |
| Exposés & required disclosures | Exposé as a link and PDF; required-disclosure checks and property copy checked against the property facts. | Web and PDF exposés, with automatic delivery. | Exposés and automatic exposé delivery. | Interactive exposé. |
| Listings & publishing | Publish from the property with a status per channel; status changes immediately, other updates by the nightly check at the latest. | Publishing to more than 150 portals. | Portal publishing and ImmoScout24 API. | Portal publishing; OpenImmo reconciliation every five minutes. |
| ImmoScout24 & Kleinanzeigen | ImmoScout24 through its official API with your own account: €5 per account per month. Kleinanzeigen requires partner and upload access. | ImmoScout24 API for an additional fee; broad portal coverage. | ImmoScout24 API; Kleinanzeigen through OpenImmo FTP. | ImmoScout24 API and portal publishing. |
| immowelt API | Planned. Email enquiries can already be processed. | immowelt integration available. | immowelt through OpenImmo FTP. | Portal publishing available. |
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Deals, tasks & planning | Boards with stages, labels, comments and pipeline value; calendar and Gantt. Google, Microsoft and Apple calendars as an Alpha: taken times in the planner, appointments in your own calendar, a booking page. | Tasks, project management and calendar; Microsoft 365. | Deals, workflows and calendar with Google or Microsoft 365. | Task management and calendar with Exchange. |
| Offers & applications | Purchase offers, counteroffers and rental applications on the prospects’ own pages. | Tenant self-disclosure through partner apps. | Form templates and upload folders. | Prospect management; this particular workflow is not described in detail. |
| Owner page & reports | Progress via a link without an account; confirm details, approve changes, choose offers and receive reports. | Keep owners informed through online feedback and property statistics. | Not described on the pages reviewed. | Not described on the pages reviewed. |
| Confirm agreements | Link for simple electronic confirmation, reminders and an audit trail. No qualified electronic signature. | Agreement templates; check the signature scope in your offer. | DocuSign integration. | Agreement and document templates. |
| Handover on site | Rooms, meters, keys and defects on a phone, photos per room, signatures from both parties and the report on the property. | Not described on the pages reviewed. | Not described on the pages reviewed. | Not described on the pages reviewed. |
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Live updates & undo | Team changes appear immediately; history names the actor and time. Restore earlier values on contacts and deals. | Activity management; comparable restoration is not described. | Activity history; comparable restoration is not described. | Comparable restoration is not described. |
| Today & dashboard | Unassigned enquiries, pending Pet approvals, monthly figures and time saved in one place. | Performance dashboard, property statistics and statistics builder. | Dashboards and reporting. | Analytics and reporting. |
| Roles & permissions | Presets for brokers, assistants and trainees; own records only, owner-only commissions and the same permissions for Pets. | Permissions per module, record and field. | Roles and teams. | User groups and presets. |
| Notifications | Notices name and open their record; multiple enquiries are grouped. Settings per notification type. | Not described on the pages reviewed. | Not described on the pages reviewed. | Not described on the pages reviewed. |
| Commission & source reporting | Commission per broker and period, deals per source and their costs; no commission formulas or invoicing from the CRM. | Statistics, formulas and invoicing. | Reports; check commission reporting in your offer. | Analytics and reporting. |
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Retention & deletion log | Visible retention rules and proof of deletion; deleted contacts can be restored for fifteen minutes. | GDPR features; a comparable deletion log is not described. | GDPR cockpit; a comparable deletion log is not described. | GDPR features; a comparable deletion log is not described. |
| Restrict contacts | Mandatory retention with a reason and end date; remove affected contacts from everyday work. | Not described on the pages reviewed. | Not described on the pages reviewed. | Not described on the pages reviewed. |
| Custom fields | Typed fields for contacts, companies, deals, properties and units; create them from import columns and include them in exports. | Custom fields and attributes. | Custom fields. | Custom fields. |
| Sign-in & account protection | Sign in with Google or Microsoft; enable two-step sign-in. | Microsoft 365 integration; check sign-in options in your offer. | Google and Microsoft account connections; check sign-in options in your offer. | Check sign-in options in your offer. |
| Your workflow | Capitality | onOffice | Propstack | FLOWFACT |
|---|---|---|---|---|
| Pets & AI allowance | Guide helps, Scout replies to enquiries and Doks assists with documents. Roles and approvals; AI allowance included in the plan. | AI Studio, AI Writer and MCP connector. | PropstackAI and the AI assistant Proppi. | Check the AI offering in the specific plan. |
| Import & OpenImmo | OpenImmo ZIP or a spreadsheet with preview, mapping and reversible import; large archives in parts. | Provider-assisted migration; OpenImmo transfer. | Import from the previous CRM; OpenImmo transfer. | OpenImmo and CSV; check the export route for your product. |
| Data export & leaving | Export the workspace as a package yourself, including after the contract ends. | Automatic CSV export; check exit terms in the contract. | Check export scope and exit terms in your offer. | Check export scope and exit terms in your offer. |
| Quick start & feedback | Guided first steps in an empty workspace; feedback directly from the app. | Training and support. | Onboarding and training. | Onboarding and webinars. |
| Plans & billing | Try, choose a plan, change seats and cancel yourself; monthly cancellation, no setup fee. | 24-month term in enterprise pro. | 12 months in Standard; migration bonus has a separate commitment. | Terms differ between Residential and Mini. |
Luma: Reading the market: which price the street takes, which object is due for a relisting. Pero: Listing texts and exposé drafts that read like the firm wrote them. Hook: Qualifying calls: who is serious, who has financing, who wants to see it this week. Plano: Viewing slots, invitations, reminders and the waiting list, planned without a phone call. Pets & development status ↗
03 · Beyond the first year
Three users, twelve months, excluding VAT. An example including setup and published company fees, so a licence price becomes a comparable amount.
Capitality Basic
1,404 €
in the first year for three users
Pro: €2,844 in the first year; three times the AI allowance. List prices: €49 / €99 per user.
View plansonOffice enterprise pro
3,444 €
in the first year for three users
Propstack Standard
3,843 €
in the first year for three users
FLOWFACT Residential
3,411 €
in the first year for three users
Price sources checked on 28 October 2026. Calculation: twelve months at the stated price, setup once per company. onOffice waives the €50 fee from ten users. Portal contracts, extra modules and usage beyond included allowances are excluded. Different plans have different features.
Capitality does not credit fees from your old contract. Include the remaining term. Costs for 1, 3 or 10 users (DE).
Know before moving
Beta and Alpha are marked in the overview. Test your own workflow before cancelling anything.
Deals and tasks are available in the calendar and Gantt view. Google, Microsoft and Apple calendars connect as an Alpha; there is no native app, Capitality runs in your phone’s browser.
Commission formulas, invoicing from the CRM, field-level permissions and the immowelt API are not available today. Reporting, signatures and handover are Alpha; no qualified electronic signature is offered.
OpenImmo brings properties, pictures, documents and the contacts named in the export. Plan emails, tasks and old histories separately. Below 25 users you import yourself; assisted migration belongs to Enterprise.
04 · Your next step
Your current system has strengths. Test the move with your real portfolio and the workflow your office relies on.
onOffice offers broad portal coverage, workflow automation, formulas and invoicing. If these run your working day, include them in your checklist.
In Capitality, test shared work, history and undo, Pets with approval and monthly cancellation without setup fees.
Export from onOffice (DE) ↗Propstack connects your mailbox, calendar, standard processes and a native app. Capitality works in your phone’s browser; Google, Microsoft and Apple calendars connect as an Alpha.
A migration bonus can extend the commitment. Compare remaining costs and term with a monthly cancellable plan before deciding.
Export from Propstack (DE) ↗FLOWFACT offers contacts, marketing and broad portal publishing. Residential and Mini differ substantially in price and terms.
In Capitality, check your required portals, teamwork and the flow from enquiry to handover. The export route depends on your FLOWFACT version.
Export from FLOWFACT (DE) ↗Properties and attachments as an OpenImmo package. Plan emails, tasks and history separately.
Our OpenImmo check (DE) shows contents and missing attachments without an upload.
Check mapping, pictures and contacts. Send a real enquiry through your workflow.
Check portals, permissions and remaining term. Cancel once the workflow you need is confirmed.
Trademarks belong to their owners. Has something changed? Report a correction.
Questions
Short answers to the questions that come before a decision.
All questions about Capitality →Yes, through your current system’s OpenImmo export. The three providers support OpenImmo via portal transfer: add Capitality as a destination and send a full transfer with pictures as files. It brings properties, pictures, documents, the contact person for each property and contacts named in the export. Plan tasks, emails and history separately. Check mapping and preview with your own export during the trial. Export instructions (DE).
At Capitality, only the plan: no setup fee and no minimum term. After the 14-day trial, you actively choose a plan. For three users, Basic is €117 per month and €1,404 in the first year; Pro is €237 per month, excluding VAT. Account for the remaining term of your old contract. Capitality does not credit old fees.
No. Basic and Pro can be cancelled monthly, without a setup fee. The annual option guarantees your booked price for twelve months; you still pay monthly and may cancel at the end of the billing month.
No. onOffice states credit for up to twelve months and a 24-month term; Propstack spreads remaining costs over five years under a five-year contract (read on 27 October 2026). Capitality gives no credit, has no minimum term or setup fee and costs €1,404 excluding VAT in the first year for three Basic users. Compare remaining costs and the years after.
Yes. Rules based on sale or rent, property type and postcode assign enquiries to one colleague or several, round robin or by workload. Preview who would receive the next one; an appointed deputy covers absence. My, Unassigned and Team queues respect each broker’s record permissions. Colleagues see handovers immediately.
History shows who changed what and when, including Pets. Use Ctrl+Z or restore an earlier value on a contact or deal without overwriting a colleague’s adjacent change. A deleted contact can be restored for fifteen minutes; later deletion leaves proof in the deletion log. The app tells you before an action that cannot be undone, such as an email already delivered.
Capitality’s AI colleagues, Pets, have their own roles, tools and an autonomy level you set per task. Guide and Scout are available; Doks is Alpha. L0 is the default: propose first, you approve. Every action is logged. Exposé copy is checked against property facts sentence by sentence. AI allowance is included; Pro has three times as much. AI for real estate brokers (DE).
Offices that require calendar synchronisation, a native app, commission formulas and CRM invoicing, field-level permissions or the immowelt API should check the limits carefully: onOffice or Propstack have these today; Capitality does not yet, or only as an Alpha. Assisted migration is part of Enterprise from 25 users; below that, you import yourself with a preview. Property management is a development direction, not an offered product.
We are a provider ourselves. We give sources, distinguish prices from scope and state limits. Prices were reviewed on 28 October 2026; the Scout24 Group’s comparison and migration pages on 27 October 2026. Your specific offer is decisive. Report a correction.
Test with your own portfolio
Upload your OpenImmo export in the free trial, check mapping and preview, forward a real enquiry and see how Scout replies before cancelling anything.
Access on request · 14-day trial after activation · No credit card · No minimum term
Capitality